AI Acceptable Use Policy Generator
Free AI Acceptable Use Policy Generator
Artificial Intelligence (AI) is revolutionizing the way businesses operate. Employees are turning to AI, in the form of tools like ChatGPT and Microsoft Copilot, and AI-powered apps to get the job done quicker and more efficiently. But without some basic ground rules, the adoption of AI can put your business at risk of Cybersecurity, Privacy and Compliance issues.
Do You Need an AI Use Policy for Your Business?
We make it easy to get started. Use the free AI Acceptable Use Policy Generator from Pax8 to create a custom set of guidelines that will help your employees understand how to use AI without putting your business at risk. Free to use, no account needed, and your answers stay in your browser.
Why Does Your Business Need an AI Acceptable Use Policy?
Chances are your employees have already started using artificial intelligence in some form, with or without your official approval. Without an AI Use Policy, your team may unwittingly share confidential business information, customer data or other sensitive stuff with AI platforms. And they might also be using inaccurate AI-generated information or unvetted AI tools that compromise your business security.
An AI Acceptable Use Policy establishes clear expectations for how AI can and can’t be used within your organization.
Having a well-defined policy will help your business:
- Protect Sensitive Information: Establish some rules for handling confidential company, employee and customer data.
- Reduce Cybersecurity Risks: Clearly define which AI tools are ok to use and what information employees can share.
- Support Compliance Requirements: Align AI usage with industry regulations and your existing security policies.
- Hold Employees Accountable: Clear up responsibilities, acceptable uses and no-go zones.
- Help Employees Adopt AI Safely: Take advantage of AI technology while keeping things safe and secure
Have questions about AI Acceptable Use Policies. We’re here to help.
What Should Your AI Use Policy Include?
Every business is different, so your AI policy needs to reflect your specific tools, workflows, security needs, and responsibilities.
The free AI Use Policy Builder will help you get started on key areas such as:
Approved AI Tools
Tell us what AI applications your employees are allowed to use like ChatGPT, Microsoft Copilot, Google Gemini, and other platforms you trust.
Data Privacy & Protection
Set some rules around sharing confidential business information, customer records, financial data and other sensitive stuff with A
Prohibited AI Activities
Define what your team can't do when using AI.
Human Oversight & Accountability
Tell us what high-risk AI activities need a human eye and some extra oversight.
Policy Ownership & Review
Who will be in charge of keeping an eye on your policy and updating it as things change?
Create Your AI Use Policy in a Few Easy Steps
You don’t have to start from scratch, the free AI Use Policy Builder guides you through the whole process.
Step 2: Pick Your AI Tools
Which ones are your team allowed to use?
Step 1: Fill in the Basics
Business name, policy owner and contact info.
Step 3: Set the AI Rules
Specify what's not allowed when using AI.
Step 4: Oversight
Identify high-risk AI activities and assign appropriate responsibilities.
Step 5: Review and Download
Review your selections and download your AI Use Policy as an editable document.
This free tool is provided by Pax8, and will open in a new tab. Your answers stay safe in your browser.
An AI Use Policy is Just the Beginning
Having a written AI Use Policy is a great start, but that’s just the first step. Are your employees using AI tools that haven’t been approved? Are they sharing sensitive company info in public AI platforms? Does your team have the security controls and training they need to handle AI safely?
Knowing how ready your business is for AI can help you spot potential risks before they become major problems.
How Ready is Your Business for AI?
Enitech can help. We’re experts in cybersecurity, managed IT services, and helping businesses keep up with the latest tech.
Take our Free AI Readiness Assessment to see where you stand.
Frequently Asked Questions About AI Use Policies
What is an AI Acceptable Use Policy?
An AI Acceptable Use Policy is basically a document that tells your team what’s allowed and what’s not when using AI tools at work.
Do Small Businesses Need an AI Use Policy?
Yes, businesses of all sizes can benefit from establishing some guidelines around how they use AI. Even the smallest organization may have employees using AI to churn out emails, crunch numbers, create some content, or automate the dull stuff. Having a policy in place helps set some boundaries and keep your company’s sensitive business info safe.
Is the AI Use Policy Generator free to use?
Yes, it is. The Pax8 AI Use Policy Builder is free to use and you can get a Word document or PDF copy of your policy once you’ve answered a few questions about your organization.
Can I tailor the AI Use Policy to suit my business?
You you can. The builder lets you choose which AI tools are okay to use, what activities are off-limits, and just how much oversight is required. You can also edit the downloaded Word document to make sure it fits your organization’s needs.
Does an AI Use Policy do much for cybersecurity and compliance?
An AI Use Policy can indeed support your organization’s efforts to keep things secure and compliant, but you still need to put in some proper technical safeguards, train your staff, and keep a close eye out for any potential issues.
How often should I be updating my AI Use Policy?
You should have a regular review schedule in place and be prepared to revisit your policy whenever a big change happens, like adopting a new AI tool, overhauling your business processes or coming up against new security or regulatory requirements.
Partner With Enitech, Your Managed Service Get Started with a Safer Way to Use AI
Artificial intelligence is full of exciting possibilities for businesses, but using it responsibly all starts with having some clear expectations in place. Get your free AI Acceptable Use Policy today and take the first step towards keeping your organization safe while giving your employees the freedom to use AI sensibly. Free AI Acceptable Use Policy is a service of Pax8.
Disclaimer: The AI Use Policy Builder is a third-party resource provided by Pax8 for informational purposes. You should still review and customize any generated policy to meet your organization’s legal, regulatory and operational requirements before putting it into practice.